OLD PAULIANS' ASSOCIATION
name of the Association shall be OLD PAULIANS’ ASSOCIATION, or "Persatuan
Bekas Murid St. Paul, Seremban" in the National Language.
registered address of the Association shall be "Wisma OPA, No.
24 Jalan Yam Tuan, 70000 Seremban, Negeri Sembilan". The registered
address shall not be altered without the prior consent of the Registrar
Colours, Insignia and Flag
The Colours of the Association shall be irish green and white with
the following details:
Irish green, identified as below in its own format.
184.108.40.206 in CMYK as Irish green as C80 MO Y90 KO OR
220.127.116.11 in RGB as #15508
18.104.22.168 in Websafe Mode as #115500
22.214.171.124 in Greyscale Mode as #383838
The Association insignia
insignia of the Association (right) consists of the Irish Green School
Crest of St. Paul’s Institution surrounded by two (2) yellow
paddy stalks with a black ribbon in the bottom centre. The Name “Old
Paulians’ Assn.” shall be printed in white against a red
The Association Flag
Flag of the Association consists of the OPA insignia in the centre
against a background of five (5) green and green and four (4) white
Objects of the Association
objects of the Association shall be:
to foster friendship among the past students of St. Paul’s and
other Christian Brother schools. Past students of St. Paul’s
shall be known as Old Paulians.
to bring the Old Paulians into closer contact with their Alma Mater;
to promote and/or organize social, cultural, recreational, business
and professional activities for and amongst members of the Association.
to work with the alma mater, the school Board of Governors/Managers
to preserve artifacts, structures, memorabilia, practices and any
other iconic aspects considered to be part of the Paulian Heritage.
Ordinary Membership of the Association shall be open to all former
students of St. Paul's Institution, Seremban.
Associate Membership of the Association shall be open to serving teachers
and past teachers of St. Paul’s Institution, or former students
of other La Sallian Schools. Associate Members shall have no voting
rights and shall be ineligible to stand for election in the Association
but shall enjoy all the rights of an ordinary member.
Life Membership shall be open to an applicant or an ordinary member
or an associate member who pays a lump sum of RM100.00.
Membership Application and Procedure
5.4.1. Application for membership, to be proposed and seconded by
members in good standing, shall be made on a prescribed form.
5.4.2. The application shall be submitted to the Gen. Secretary who
shall table the same to the Management Committee for approval. The
decision of the Management Committee shall be final.
5.4.3. An Applicant who fails to obtain admission shall not again
be eligible for consideration for admission as a member until a period
of at least three months from the date his/her application be rejected.
Conduct of Members
Any member infringing any of the Rules or Bye-Laws of the Association
shall be dealt with by the Committee who shall at their discretion,
refuse him/her any of the privileges of the Association for such period
as the Committee shall deem proper.
If the conduct of any member in or out of the Association shall in
the opinion of the Committee or of any 12 members of the Association
(who shall certify the same in writing to the Committee) be injurious
to the character or interests of the Association, the Committee shall,
after enquiry and notice given to such member, be empowered to request
such member to resign, and if such member so requested shall not resign
within 14 days after such request the Committee shall then call a
Special General Meeting, at which Meeting it shall be competent for
the votes of two-thirds of those voting, to expel such member from
the Association and no appeal shall lie from their determination any
other meeting or to a court of law. Any member expelled from the Association
shall forfeit his/her entrance fee and subscriptions and shall not
afterwards be re-elected except with the approval of the Committee.
Resignation and Readmission
Any member may resign by giving two weeks’ notice in writing to the
Hon. Gen. Secretary and shall pay up any outstanding dues.
Any member who has left the Association and is desirous of rejoining
shall be dealt with according to Rules 5 and 8 but he/she shall not
be charged an entrance fee. Should there be any arrears due by him/her,
these shall be settled before his/her application or readmission will
Fees and Subscriptions
A member shall pay an entrance fee of RM5.00.
An Ordinary Member shall pay an annual subscription of RM30.00.
An Associate Member shall pay an annual subscription of RM20.00.
A life member shall be exempted from payment of an annual subscription.
As the payment of the subscription will entitle members to enjoy every
benefit and privilege of the Association, such payment shall be their
distinct acknowledgement of and acquiescence in these Rules and all
the Bye-laws of the Association.
Subscriptions due during the year shall be paid not later than 31st
December of that year. Should any account remain unpaid by 15th January
of the following year each year, the Hon. Treasurer shall issue notice
informing the member who is in arrears of the fact and request a settlement
of the same. Should such account remain unpaid for two months after
such notice the member in arrears shall have his/her name removed
from the list of members.
The Annual General Meeting of the OPA shall be held as soon possible
after the close of each financial year but not later than 31st March
at a time and place to be decided by the Committee.
The election of office-bearers shall be held biennially.
The business of the Annual General Meeting shall be:
to confirm the minutes of the previous Annual General Meeting.
to adopt the Annual Report.
to adopt the Audited Annual Accounts for the previous year.
to elect the members of the Committee and two (2) Hon. Auditors biennially.
to discuss any other business for which at least seven (7) clear days’
notice in writing shall have been given to the Hon. Gen. Secretary.
An Extraordinary General Meeting may be convened by the Committee
or by a requisition in writing from at least ten members to the Hon.
Gen. Secretary who shall then fix the date of such meeting not later
than two weeks after receiving such a requisition.
Twenty members shall form a quorum at an Annual General Meeting. If
there is no quorum, the postponed meeting is to be held within two
weeks and no quorum is required for such a postponed meeting.
At least fourteen clear days’ notice of every General or Extraordinary
General Meeting shall be given and such notice shall specify the purpose
for which it is called and a copy thereof shall be circulated or posted
to all members.
The Management Committee shall meet at least once every three months
to consider the affairs of the Association and at other times on the
requisition of at least 3 members of the Management Committee, and
at all committee meetings 5 members shall form a quorum.
The President or in his absence, one of the Vice-Presidents shall
be elected to preside at all meetings and shall preserve order and
decide on all disputed points of order.
At all meetings – Annual General, Extraordinary General or Committee
- the Chairman shall have a casting vote.
The Committee of Management
The Association shall be managed by a Committee of Management consisting
of a President, 3 Vice-Presidents, an Hon. Gen. Secretary, an Assistant
Secretary, an Hon. Treasurer and 5 Ordinary Committee Members who
shall be elected at the Annual General Meeting once in two years.
Every candidate standing for election at the General Meeting must
be duly proposed and seconded by qualified members.
Election shall be by simple majority vote of the members at the Annual
General Meeting. All office-bearers shall be eligible for reelection.
In the event of any vacancy in the Committee of Management arising
from any cause, the Committee of Management shall have the power to
fill such a vacancy until the next election of office bearers, but
when a vacancy occurs in the office of President one of the Vice-Presidents
shall be chosen to become President.
Any member of the Committee absenting himself/herself from three consecutive
meetings without explanation satisfactory to the Committee shall under
Rule 9.7. cease to be a member thereof.
The functions and powers of the Management Committee are:
to approve applications for membership;
to employ such number of persons at such salaries and allowances as
it deems fit, pay all contributions as required by law and reimburse
honorary officers of expenses incurred in connection with the work
of the OPA to such extent as it deems fit;
to appoint sub-committees when the need arises and delegate to them
such powers as shall be necessary for the purpose of what they are
to authorise all expenditure for which provision has not been made
elsewhere in these Rules;
to frame Bye-laws for the proper management of the OPA.
All sub-committees shall report to the Management Committee the work
done by them.
Duties of Office Bearers
The President shall during his term of office preside all general
meetings and all meetings of the committee and shall be responsible
for the proper conduct of all such meetings. He shall have the casting
vote and shall sign the minutes of each meeting at the time they are
Vice Presidents shall carry out such duties as are delegated to them
by the President.
The Hon. Gen. Secretary shall manage the general correspondence of
the Association and keeping all books including the membership register
and all documents and papers except the accounts and financial records.
He shall attend all meetings and record and minutes of the proceedings.
The Assistant Secretary shall carry out such duties as are delegated
to him by the Hon. Gen. Secretary.
The Hon. Treasurer shall receive the entrance fee, subscriptions and
all other monies due to the Association and his receipt shall be the
only sufficient discharge. He/She shall keep an account of all receipts
and disbursements, and hold himself/herself responsible for all monies
belonging to the Association. He shall, in conjunction with either
the President or the Hon. Gen. Secretary, sign all cheques on behalf
of the Association.
The ordinary committee members shall attend all meetings and assist
the above officers in their duties.
General Body shall have the power to invite any outstanding members
to be Patrons of the Association at the Annual General Meeting.
All cheques or withdrawal notices on the Association’s accounts shall
be signed by the Hon. Treasurer and one of either the President or
the Hon. Gen. Secretary.
The accounts of the Association shall be audited by any two members
in good standing elected at the Annual General Meeting.
After being certified by the Auditors, the audited Annual Accounts
consisting of the Statement of Income and Expenditure and Balance
Sheet ending 31st December of each year, shall be tabled
at the Annual General Meeting.
The Committee shall have the power to frame Bye-laws for the proper
management of the Association.
These Rules and Bye-laws shall be printed and a copy supplied to each
member, free of charge.
For the interpretation of these Rules, the decision of the Management
Committee shall be binding unless set aside by an AGM or EGM.
The Management Committee shall have the power to exercise its discretion
in dealing with matters not provided for in these Rules.
Additions or amendments to existing Rules shall have no effect until
they have been passed by the members at an Annual or at a Special
General Meeting and sanctioned by the Registrar of Societies. Application
for any additions or amendments shall be made to the Registrar of
Societies within 60 days from the date of the decision to amend.
assets belonging to the Association shall be under the control of
the Management Committee to be dealt with in such manner as it deems
fit. All immovable properties of the Association shall be held in
trust for the Association by the Trustees appointed at the AGM in
accordance with Rule 16 thereof.
The Trustees who shall be Malaysian citizens over 21 years of age,
shall be appointed at an Annual General Meeting from among the members.
There shall not be fewer than 2 Trustees or more than 4 Trustees at
any one time.
Every Trustee shall hold office until his death, resignation or removal
from office at a General Meeting.
All immovable properties, securities, stocks, bonds and investments
belonging to the Association shall be held in trust for the Association
by the Trustees who shall deal with them in such manner as the Committee
of Management may direct.
The Association shall indemnify and keep indemnified the Trustees
appointed under Rule 16.1. against any liability of whatsoever nature
in carrying out their duties as Trustees.
The Association may voluntarily be dissolved by a two-third majority
of the members of the Association at a General Meeting specially convened
for that purpose.
In the event of the Association being dissolved as provided above,
all debts and liabilities legally incurred on its behalf shall be
first discharged and the remaining funds if any shall be disposed
of in such manner as may be decided upon by the General Meeting convened
for the purpose.
Notice of dissolution shall be given within 14 days of the dissolution
to the Registrar of Societies.